The East Galway Family History Society at galwayroots.com respect your right to privacy and comply with our obligations under the Data Protection Acts 1988 and 2003, Data Protection (Archives & Historical Research) Regulations, 2008 and the General Data Protection Regulations (GDPR) 2018.
May 2018, the General Data Protection Regulation (GDPR), a new Europe-wide regulation which covers data protection came into force. This new regulation is intended to strengthen the data protection rights of everybody within the European Union. GDPR strengthens your rights to privacy and the information held about you and provides transparency and accessibility in relation to customer information.
We may collect information about you in a variety of ways on this website galwayroots.com including:
Personally identifiable information, such as your name, email address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised, telephone number, postal address, and your genealogical research interests and details, that you choose to give to us when you participate in various services related to this website and when completing our Research Application
You are under no obligation to provide us with personal information of any kind, however, your refusal to do so may prevent you from using certain features of this website and research services provided by our researchers and also using the online search facility at
Your personal details will only be used for the purposes stated above and will be treated in confidence. We will not disclose your details to any third parties unless required to by law.
When you browse our website, we also automatically receive analytical data in order to provide us with information that helps us learn about user behaviours, user interactions, as well as user device and operating system usage. Your computer’s internet protocol (IP) address that we receive is anonymised, so this analytical information cannot be traced back to any individual.
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information.
Consent & Use Of Your Information
East Galway Family History Society holds the personal and genealogical information you have provided for the purposes of genealogical research, securely and indefinitely and with the aim of putting common descendants of the same family in contact, if they so wish at some point in the future.
We may also use information collected about you for the following reasons:
To request payment for commissioned work.
To send you email marketing communications, with your consent.
To enable access to and use of the website services.
To publish information about you on the website, with your permission.
To compile anonymous statistical data and analysis for use internally.
To monitor and analyse usage and trends to improve your experience with this website galwayroots.com
Credit Card Details: When making a payment to the East Galway Family History Society, you will be asked for your credit card details. These are used as a one-off transaction to communicate with your bank and take payment. This is done using a 3rd Party Payment Engine (Global Payments – formerly Realex), PayPal and Stripe which is compliant with GDPR, Visa and MasterCard Online Payment procedures.
The East Galway Family History Society does not store your credit card information.
How do you get my consent?
When you provide us with personal information to complete a Research Application Form, we imply that you consent to our collecting it and using it for that specific reason only.
If we ask for your personal information for a secondary reason, such as email marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
How do I withdraw my consent?
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, by contacting us. All contact information is at the end of this policy page.
Security Of Your Information
The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. That said, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.
To protect your personal information, East Galway Family History Society will store the personal information you provide on secure servers. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorised parties. Therefore, we cannot guarantee complete security if you provide personal information.
Disclosure Of Your Information
We may share information we have collected about you in certain situations including the following:
By Law or to Protect Rights
If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless the third party is required to fulfil your order (in such circumstances, the third party is bound by similar data protection requirements).
With your consent, or with an opportunity for you to withdraw consent, we may send you marketing emails about Genealogy updates, services, and event information. Please note your personal information will not be sold or shared with advertisers.
You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering your browser’s cookies files may also clear certain opt-out cookies, plug-ins, or settings.
Before visiting and providing any information to any third-party websites, you should inform yourself of the privacy policies and practices (if any) of the third party responsible for that website, and should take those steps necessary to, in your discretion, protect the privacy of your information. We are not responsible for the content or privacy and security practices and policies of any third parties, including other sites, services or applications that may be linked to or from this website.
Controls For Do-Not-Track Features
Data Subject Access Requests
Data Subject access requests from individuals should be made by email and addressed to the Manager at firstname.lastname@example.org
The Manager will aim to provide the relevant data within 14 days.
The Manager will always verify the identity of anyone making a subject access request before handing over any information.